Office Management & Organization for Our Eastern European Countries (50%)

• Stakeholder management & core services: Coordination with cleaning services, landlords, and internet providers to ensure smooth day-to-day office operations.

• Hands-on office tasks: Ensuring the Sibiu and Gdansk office is always well-equipped and tidy (e.g. restocking drinks, unloading the dishwasher, creating a welcoming atmosphere).

• Inventory management & procurement: Monitoring office supplies and ordering necessary materials in a timely manner.

• Knowledge hub administration: Maintaining our central knowledge database to keep policies and standard processes up to date.

• Mail handling & document filing: Managing incoming mail and ensuring proper document filing.

• Invoice checks, payroll review & contract verification.

• Maintenance of the internal HR tool: Keeping data and documentation up to date.
  

• Preparation and review of documents (contracts, invoices, etc.).
• Monitoring deadlines, completeness and document quality.
• Supporting our Bonn office with business registrations and deregistrations of our service providers.
• Ensuring data quality standards.

• You have gained initial experience as a Team Assistant, Executive Assistant, or Office Manager, or you bring the right mindset for the role.

• You are well-structured, hands-on, and know how to turn autonomy into impact.

• You communicate effectively and empathetically with our employees and visitors.

• You think in a solution-oriented way and enjoy working independently and efficiently.

• You are fluent in English at C2 level and feel comfortable communicating in German as well.
  

• Purpose: You work on an important and interesting mission: the digital transformation of a significant industry in Europe - the need to effectively manage the demographic changes 
• Work Environment: We offer you a beautiful office in Sibiu with state-of-the-art facilities and everything you need to work efficiently.
• Events: Alongside our legendary company parties, we host regular team events.
• Health & Wellbeing: You receive 21 days of vacation per year, and we provide everything you need in the office to keep you comfortable and energized.
• Career & Development: Become part of an international team of 70+ employees, with regular feedback sessions and exciting growth and learning opportunities.